Collaborating Remotely

They may schedule their days to accommodate both their professional and personal lives, as long as they complete the required hours on time. Having the freedom to attend to personal appointments can help ease some of the work pressure. Allowing employees this level of autonomy fosters Front End Developer trust and increases job satisfaction. When collaborating with each other it’s often complicated when everyone is looking at different screens. With AnyDesk you can share your screen seamless and smooth whether you need support, want to present something, or work together on a project.

In order to optimize a team’s success, it is best to understand the different variants of said tools as well as the differing ways in which distance may manifest itself. Since you will likely have to work with your counterparts who are located elsewhere, you will need to learn how to work together with remote collaboration. Herein, we’ll give you a breakdown of remote collaboration, why it’s important, and why it’s the way forward. The first one is free, the starter is $20.44 per month, the professional level is $50.10, the team level is $305.68 and the company level is $612.39. With Zap templates and shared folders, you can receive instant notifications when a new form is submitted. Features of Zapier include easy automation, third-party integrations, unlimited zap templates, customer support, and an intuitive interface.

When used sparingly, remote communication tools like Zoom and Skype can be an effective outlet for everyone to share ideas, think as a collective, and make key decisions as a team. However, as more businesses continue to work virtually due to COVID-19, it’s essential for managers to learn how to collaborate effectively if your team is remote. Chat is Google Workspace’s tool for direct messaging that’s often used as an alternative to Slack or Teams’ chat functionality. It can’t sustain collaboration on its own either, but it provides chat rooms where teammates can discuss the working process and share content from Drive. Collaboration tools help teams to work together from anywhere in the world and to reach a common goal.


Plus, the platform includes Apps, dashboards, presentations, & a live event feature to keep the entire team under one roof. The InVision App software integrates with project management tools like Teamwork, DropBox, Basecamp, and Trello. It also has features that make it stand out as a tool for designers, including everything from prototype development and vector editing to digital whiteboards and shared design libraries. The platform supports video calls, instant messaging, conference calls, and a routing feature known as an automated attendant. This helps you communicate on the go with remote teams and automate repetitive calls through call routing, helping you focus on the most significant bits of your project.

remote collaboration

In communication over text or chat, you miss the tone and body language of an in-person conversation, leaving information open to interpretation. Occasional breakdowns in communication might seem like a small matter. Business owners and managers might not notice a significant change in employee performance due to miscommunication at first. Think of the Communication layer as the bridge between how the work should be done, and what is getting done. Second, and unlike Google Docs, we can reference our other Paper docs easily by just typing a “+” and then mentioning another document, thus building out a company wiki. It is arguable that before the pandemic there was a move towards some remote working, but it was slow and limited.

If collaboration teams want to carry out conference calls or video call through a tool then Zoom is the most commonly used remote collaboration tool. Zoom however, is a reliable collaboration tool, which has a variety of brilliant features that make it one of the most preferred tools for video calls or conference call. Features of zoom include video webinars, video conferencing, video-recording, collaborative tool and in-meeting chat. Slack is one of the most popular names and is certainly preferred by remote teams. It is a platform through which the employees can connect instantly and share feedback. The coolest thing is that it comes with a feature through which the employees can celebrate their accomplishments with each other. Slack also allows the managers to customize it according to their needs.

Adapt Your Workflow To Remote Work

Microsoft is already building on this research and in the past, has attempted to bridge any communication gaps with Teams. A fundamental component of effective meetings is the feeling of togetherness. For alternatives to Microsoft Teams’ team collaboration platform, you could also use digital communication channels like Zoom or Skype. Others use team collaboration software like Slack, remote collaboration Google Drive, or even Discord to communicate with their remote work teams. Collaborative document platforms, like Sizle, were designed to ease the workload of those that rely on paperless documents to run their businesses. Collaborating in these digital workspaces is made easy with document toolkits. They’re designed to make teaming up for remote work, like co-authoring, a breeze.

This is particularly true when it comes to contributors that perform better when working individually or away from the distracting influence of others. Considering the unique nature of remote collaboration, there is nothing more important than ensuring that your team’s communication is both clear and efficient. In that regard, it’s necessary for remote collaborators, who largely rely on text-based messages, to pay attention to the number of messages they send and the tone and manner they are using. Remote collaboration is one thing, buteffectiveremote collaboration is another concept altogether.

How To Create A Work

Social interaction between colleagues plays a huge role in promoting positive company culture. One of the biggest losses for remote teams is the ability to catch up and unwind together in the same physical space throughout the workweek. The right time management software can empower you and your crew to work more effectively, make better use of your time, and get a better handle on your schedule. Asana also lets you view tasks in calendar mode, so you and your employees Computing can keep your finger on the pulse of upcoming deadlines. It also sends reminders to your team when due dates are approaching, leveraging workflow automation to ensure deadlines are met and each task in your project is completed on time. Trello offers a free plan, but it’s limited to 10 boards per team and 10MB file attachments. To gain access to additional features , you’ll need to upgrade to one of Trello’s paid plans, which start at $12.50 USD per user per month.

remote collaboration

Zenkit Projects supports both traditional & Agile project management methodologies. The software has been carefully designed to be intuitive & easy-to-use so that people with different experiences can use it. WithJira, you can create and assign tasks, track each member’s performance, and check the status of everyone’s workload. Jira is convenient for monitoring all the projects and tasks assigned to each team member, this way, your remote team can deliver tasks and projects in a timely manner. Remote collaborationis the process of bringing together a team from anywhere in the world with no specific geographic location to work. While working remotely you still have lots of opportunities to collaborate and be productive. All it takes are basic communication tools and smart strategies to involve everyone as a work team.

Risks Related To Remote Collaboration

Shared word processing services, file-sharing hubs,video conferencing, and general project management interfaces are just a few examples of features that may be required from Python Developer tools. ProProfs Project is a project management tool that offers seamless collaboration between remote teams.

Morale drops, productivity nose dives and engagement becomes nonexistent. One of the biggest problems with collaborating remotely is that distance inherently creates silos. It’s just not as easy to get information from people when they’re not all in one location. According to Bob Sutton, organizational behavior expert, you should expect virtual presentations to last 25% longer than in-person presentations if the content is similar. In other words, for every hour you expect the meeting to last, add 15 minutes to the run time. You’re less likely to find yourself disorganized or panicking to correct issues on the fly. Remote communication can distort the normal pace of our conversations.

  • This includes a 360-degree dashboard, a global Kanban, improved resource management, & dedicated reporting to better manage project progress.
  • Ask them to summarize any important ideas conveyed during the meeting, key talking points, or interesting keywords that could be important for future reference.
  • The ability to take a moment and contemplate the points being brought up or questions being asked, whereas someone might feel rushed or feel pressure to answer immediately in real-time.
  • ProProfs Project is a project management tool that enables remote teams to work together seamlessly.
  • Tone can be misread, things can get lost in translation, and you can end up causing undue stress for yourself or for your team members.

Conquering challenges together is part of what makes teamwork rewarding, but remote collaboration doesn’t have to be one of them. Successful teams use tools that remove obstacles and streamline redundant and time-consuming tasks so you can focus on solving creative problems. The right tools make individual contributors better teammates, more efficient workers and more engaged communicators. Notion is your digital company bible that operates as a secure online wiki. For remote teams, it replaces the collective understanding that comes from sharing a physical space.

For Teams & Managers

Whether you’re looking to improve project & task management, build an internal knowledge base, or promote team communication, Zenkit has the right tool for the job. It keeps managers & employees in touch & organized no matter the time or where they are. The platform boasts a range of communication & time management features to help facilitate remote work. As a knowledge base, it enables users to create, manage, & publish articles in real-time. For remote developers or employees, centralized information management makes collaboration & productivity easier.

remote collaboration

As for team-building, there are plenty of ideas for virtual gatherings centered around themed days or fun exercises. Instead, the solution is in understanding the new rules of engagement; in building a communication skill set that reflects the demands of our digitally-driven age. To perform at the highest levels, remote teams have to find new and better ways to operate. When it comes down to it, remote collaborations possess the capacity to foster new and unique ideas.

Would your boss see your late night email and consider it to be an intrusion on her private time? While we may have become used to these types of asynchronous interactions, they can still conflict with our normal rules for social interaction. Lacking an immediate response, we can become distracted, second-guess ourselves, or even grow frustrated with our teams.

This can lead not only to lower morale but also to a drop in productivity. Toggl is an easy-to-use time tracking tool that allows your team to track how they’re spending their time. From there, you can download reports to see how your team is spending their time, identify opportunities for better time management, and help to adjust their schedules to maximize productivity. If you are sharing a lot of visual assets, you may want to give Filecamp a try. Filecamp is another digital asset management tool that allows you to store and share a variety of creative assets—including videos, photos and presentations—with your team.

  • Even with a greater number of remote workers than ever before, it is safe to say that remote work and collaboration are still outside the norm of traditional labor practices.
  • These tools are powerful enough to support teams of all sizes in helping them achieve business goals even if they’re sitting far away from each other.
  • Slack is without a doubt one of the most popular team collaboration & internal communication platforms available today.
  • Since remote work is here to stay, teams need a long-term solution to this problem.

Leading by example and collaborating often with your teammates helps build a strong team collaboration dynamic from the top down. This will inspire your teams to follow your lead and create a thriving collaborative culture. If you’re aware of shy or introverted team members, you can engage with them in a gentle, welcoming way to help them better acclimate to the more social atmosphere. Engage with them in questions and let them know you value their opinions and views. Before you start, you’ll want to clarify which communication channel or channels you’ll be using to keep in contact. You can determine guidelines about where to send messages, who to send them to and when communication is mandatory.


The tools they use should have a customer support system that is available 24/7 so that the employees can be facilitated anytime there is a need. There may be hurdles in the smooth functioning of the tool, the swift customer service will make sure that the task is completed without any complication or problem. Collaboration is the process where all the team members work together to achieve the unified goal of the organization. Hence, the tool selected must have collaborative abilities for the smooth progress of project activities. This is essential for; all team members should have permission to view and access the documents, communication, and other related components related to the project. When it comes to communicating and collaborating remotely, collaboration tools are saviors. This is mainly because the collaboration tools help in ensuring effective communication.

  • Whether you’re a business owner or a manager, maintaining communication and cohesion in a remote team can be a challenge.
  • File sharing tools enable you and your employees to create, store and share files with other remote team members—no attachments required.
  • To manage remote teams, you require a tool that helps streamline team activities and makes working remotely hassle-free.
  • While having proper processes and team culture is critical, no remote team can function without the right suite of tools suited to their needs.
  • Making up for this gap in productivity by overworking teams will have the opposite intended effect.

This one suite is all you need to create forms, schedule meetings, share files and get on a video call with your team members. It effectively manages all files and provides secure storage for all your project data in one place. HubSpot CRM is a powerful tool for remote marketing teams that offers a host of helpful automation. The cloud-based customer relationship management software is available on both desktop and mobile, so work never skips a beat.

Kenes Rakishev